Chapter Officer Roles
EXECUTIVE COMMITTEE: The following Officers and Standing Committee Chairpersons shall constitute the Chapter’s Executive Committee. Each Officer’s and Chairperson’s duties and responsibilities are outlined below.
Chapter Officers
President
The President shall have general supervisory responsibility for the affairs of the Chapter and shall perform the duties of that office. The President shall preside at the Chapter’s general meeting and the Executive Committee meetings. The President shall be responsible for appointing the Standing and Special Committee Chairpersons.
First Vice President
The First Vice President shall be the most senior officer of the Chapter next to the President. The First Vice President shall render assistance as required and, in the absence of the President, take over the duties of President. The First Vice President shall oversee the Standing Committees: Government Liaison, Publicity, Small Business, STEM Outreach and Website & Technology. The First Vice President shall review, revise, and consult with the Committee Chairpersons, fulfilling the requirements of their respective offices.
Second Vice President
The Second Vice President shall render assistance as required and, in the absence of the First Vice President, take over the duties of the First Vice President. The Second Vice President shall oversee the Standing Committees: Awards, Education & Scholarships, Emerging Leaders, and
Ways & Means. The Second Vice President shall review, revise, and consult with the Committee Chairpersons to fulfill the requirements of their respective offices.
Secretary
The Secretary will keep all of the Chapter’s administrative and historical records. The Secretary will maintain the minutes of all Executive Committee meetings and monitor/distribute all general correspondence. The Secretary will submit such reports as may be required by the Executive Committee and AFCEA International. He/she will publish minutes within twenty calendar days of the Executive Committee meetings.
Treasurer
The Treasurer will be responsible for keeping and maintaining all the Chapter’s financial records. The Treasurer shall be the custodian of all funds. He/she will provide a financial status report at the Monthly Executive Committee meetings. The Treasurer shall render an annual report, propose a budget for the following year, and provide such special reports as may be called for by the Executive Committee.
Vice President of Programs
The Vice President of Programs shall supervise the affairs of the Programs committee, to organize and deliver quality programs in alignment with the chapter’s mission. The Programs Committee shall plan, arrange, and conduct Chapter meetings and functions. The Vice President of Programs and the Programs Committee shall ensure all the details relating to various Chapter meetings and social functions are accomplished (e.g., guest speaker, venue, seating, head table, menus, reservations, sponsorship recognition, corporate tables, fliers,
badges, script for President/speakers etc.)
Vice President of Membership
The Vice President of Membership shall supervise the affairs of the Membership committee in alignment with the chapter’s mission. The Membership Committee shall work toward strengthening and increasing Chapter membership among military, civilian, and corporate participants. In addition, duties include ensuring the committee is represented at all associated
conferences and events, reviewing Chapter membership and monthly reconciles, and managing the national database with local membership strength. A membership committee member will provide reoccurring information/presentations advocating membership and its benefits. Other duties include ensuring the presentation of pins for those members recognized for their service tenure as AFCEA members.
Vice President of Corporate Sponsorships
The Vice President of Corporate Sponsorships shall develop and maintain an active program of corporate relations and support for the chapter, in alignment with the chapter’s mission. The Vice President of Corporate Sponsorships and committee, shall maintain a database of AFCEA ORLANDO CHARTER APPLICATION corporate points of contact, including corporate table sponsors, for the Chapter. Duties include: Actively solicit new corporate members. Maintain a viable and visible Liaison and retention effort with existing corporate members. Ensure regular recognition of corporate sponsors. Conduct an annual meeting/event with the President and the corporate leaders who are Chapter corporate table sponsors. Actively solicit and manage corporate sponsorships for Chapter events (e.g., monthly luncheon sponsorships and scholarship raffle sponsorships).
Immediate Past President
The immediate past President shall automatically serve as the Chairperson at Large. The Chairperson at Large will perform such duties as may be assigned by the President. If the past President cannot serve in this capacity, an appointment by the Executive Committee will fill the position.